A few of the companies we’ve worked with
What Factors Influence Your Charter Bus Quote?
When you call Charter Bus Rental Company San Bernardino for a quote, our reservation specialists use a dynamic pricing model to ensure you get the best rate possible. The final cost of your rental depends heavily on the details of your trip. The primary factors include the duration of your rental, the distance you are traveling, the time of year, and the size of the bus you select. For example, a local trip shuttling employees between the San Bernardino International Airport (105 N Leland Norton Way, San Bernardino, CA 92408) and a local warehouse distribution center will be billed by the hour. Conversely, a long-distance road trip taking students from Cal State San Bernardino to the Grand Canyon will be billed by the day or by the mile.
We also factor in your pickup and drop-off locations. If your trip starts and ends in San Bernardino, you avoid “deadhead” costs (the cost of the bus traveling empty to reach you). However, if you need a one-way transfer that ends in a different city, such as San Francisco or Phoenix, the cost of the bus returning to its home base will be factored into your price. By providing a detailed itinerary when you call 909-327-2002, we can give you the most accurate price possible.
Understanding Hourly vs. Daily Rates
In the charter bus industry, how you are billed depends on the nature of your itinerary. For local events that take place within San Bernardino and the immediate Inland Empire—such as a wedding shuttle , a corporate dinner, or a field trip to the San Bernardino County Museum (2024 Orange Tree Ln, Redlands, CA 92374)—we charge by the hour. Most bus rentals require a 5-hour minimum reservation to ensure the trip is cost-effective for the operator and the driver. This is perfect for short-term events where the bus and driver are needed for a specific window of time.
For trips that involve long-distance travel or span multiple days, such as a weekend retreat to Big Bear Lake or a multi-day tour of California colleges, you will likely be quoted a daily rate. Daily rates are more cost-effective for long-hauls than hourly billing. It is important to note that federal regulations allow drivers to be on duty for 15 hours a day, but they can only drive for 10 of those hours. If your itinerary requires more driving than that in a single day, you will need to pay for a second driver, which will impact your total cost. Our reservation team at Charter Bus Rental Company San Bernardino will help you optimize your schedule to get the most value out of your rental.
Vehicle Size Matters: Minibus vs. Charter Bus Pricing
The type of vehicle you choose is one of the biggest determinants of your final price. At Charter Bus Rental Company San Bernardino, our fleet includes everything from 18-passenger minibuses to 56-passenger full-size motorcoaches . Naturally, a larger bus with more amenities will cost more than a smaller shuttle. A standard 56-passenger charter bus is the most popular option for large groups, sports teams, and long-distance travel because it comes equipped with an onboard restroom, luggage bays, and reclining seats. These buses typically sit at the higher end of the pricing spectrum due to their size and features.
If you have a smaller group—say, 25 people attending a business meeting at the Ontario Convention Center (2000 E Convention Center Way, Ontario, CA 91764)—a minibus is a fantastic, budget-friendly alternative. Minibuses are great for short distances and navigating tight city streets, but they generally do not include onboard restrooms or large luggage bays. When you call us at 909-327-2002, let us know your passenger count so we can match you with the most economical vehicle that still meets your comfort needs. Often, splitting the cost of a large charter bus among 50 passengers results in a very low per-person cost, making it cheaper than rideshares or airfare!
Seasonal Demand in San Bernardino and the Inland Empire
Just like hotels and airlines, charter bus rental prices fluctuate based on supply and demand. In San Bernardino, the busiest times of year are typically the spring months (April through June) due to end-of-year school field trips , proms, graduations at universities like California State University, San Bernardino (5500 University Pkwy, San Bernardino, CA 92407), and the start of wedding season. During these peak times, availability becomes limited, and prices tend to rise. If you are planning a trip during these months, we highly recommend booking at least 6 to 9 months in advance to lock in the best rate.
Another peak time for the Inland Empire involves major festivals. Events held at the NOS Events Center (689 S E St, San Bernardino, CA 92408), such as major electronic music festivals like Escape Halloween or Countdown NYE, create a massive surge in demand for party buses and shuttles. If your trip coincides with one of these major local events, expect premium pricing. Conversely, traveling during the off-peak winter months (January and February) can often yield the lowest rates of the year.
Sample Trip Pricing Scenarios
To help you visualize the cost, here are a few examples of common trips we book in the San Bernardino area. Please note these are estimates only, and actual prices will vary.
Example 1: A Wedding Shuttle in Oak Glen
A couple is getting married at Serendipity Garden Weddings (12865 Oak Glen Rd, Oak Glen, CA 92399) and wants to shuttle guests from a hotel in Redlands. They need two 25-passenger minibuses for 8 hours.
Estimated Cost: Approximately $1,300 - $1,600 per bus.
Example 2: A Corporate Event at San Manuel Casino
A business wants to treat their team to a night out at Yaamava' Resort & Casino at San Manuel (777 San Manuel Blvd, Highland, CA 92346). They rent a luxurious 40-passenger party bus for 6 hours on a Friday night.
Estimated Cost: Approximately $1,500 - $2,000 depending on the specific amenities requested.
Example 3: A School Field Trip to Los Angeles
A local high school in the San Bernardino City Unified School District wants to take 50 students to the California Science Center in Los Angeles. They need a standard 56-passenger charter bus for 9 hours.
Estimated Cost: Approximately $1,600 - $2,100.
Book Your San Bernardino Charter Bus Today!
Now that you have a better understanding of how charter bus pricing works in San Bernardino, it’s time to start planning your trip! Charter Bus Rental Company San Bernardino is dedicated to providing you with the highest quality transportation at the most competitive rates in the Inland Empire. Whether you need a simple shuttle for a church group or a fleet of buses for a large-scale convention, we have the resources and expertise to make it happen. Our team is standing by 24 hours a day, 7 days a week, 365 days a year to answer your questions and provide a customized quote.
Don’t wait until the last minute—bus availability changes daily! Call us today at 909-327-2002 to secure your reservation. We look forward to earning your business and helping you explore San Bernardino and beyond in comfort and style.
Frequently Asked Questions About San Bernardino Pricing
Is a deposit required to book a bus in San Bernardino?
Yes, Charter Bus Rental Company San Bernardino requires a deposit to secure your vehicle. Because we operate on a first-come, first-served basis, paying your deposit is the only way to guarantee that a bus will be reserved for your specific date and time. The deposit amount will be determined at the time of your quote. The remaining balance is due 14 to 30 days before your trip departs. If you are booking a last-minute trip (within 14 days of departure), the full amount may be due at the time of booking.
How far in advance should I book my San Bernardino charter bus?
To ensure the best availability and pricing, we recommend booking your charter bus as soon as you have your date and venue confirmed. For most trips, booking 3 to 6 months in advance is sufficient. However, if you are traveling during peak seasons—such as April, May, and June for school events, or during major local festivals like the ones held at the NOS Events Center—we recommend booking 6 to 9 months in advance. If you have a last-minute request, give us a call at 909-327-2002. We have a large network and will do our best to accommodate you, though vehicle choices may be more limited.
Bus types Available in San Bernardino
More About Group Travel in San Bernardino
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